Senior Management Assistant - Law firm (M/F/X)

The successful candidate will maintain positive relationships with clients, legal professionals, and internal stakeholders while ensuring the highest level of confidentiality at all times.

Client Details

Our client is a leading international law firm with a strong presence in Brussels. They are currently seeking an experienced Management Assistant to provide high-level administrative and organisational support to a team of lawyers within a fast-paced and demanding environment.

Description

As a Management Assistant, you will play a key role in ensuring the smooth day-to-day operation of the legal team by providing comprehensive administrative support.

Your responsibilities will include:

Managing complex calendars and coordinating meetings.

Organising domestic and international travel arrangements.

Assisting with client onboarding and matter opening processes.

Supporting billing and expense management activities.

Drafting, proofreading, formatting and finalising legal documents and correspondence.

Managing document filing and record-keeping systems.

Handling incoming calls, emails, and correspondence professionally.

Coordinating meeting rooms and related services, including catering and IT support.

Liaising with internal departments and external stakeholders.

Ensuring a high level of confidentiality and professionalism at all times.

Providing general administrative support and assisting with ad hoc projects.

Profiel

Strong previous experience as a Management Assistant, ideally within an international law firm or professional services environment.

Excellent organisational and multitasking skills.

Strong attention to detail and ability to manage competing priorities.

Advanced knowledge of Microsoft Office (Outlook, Word, PowerPoint).

Experience with document management systems is an advantage.

Fluent English, together with French and/or Dutch.

Excellent written and verbal communication skills.

Professional, proactive and service-oriented mindset.

Ability to handle confidential information with discretion.

Flexible and adaptable approach in a fast-paced environment.

Aanbod

A permanent contract on a full-time basis.

The opportunity to join a prestigious international organization.

Attractive salary and benefits package.