Administrative Support - Fleet & Eventmanagement (all genders)

1 Administrative Support - Fleet & Eventmanagement (all genders) LOCATION: Villach, AT, 9500REQ ID: 205351WHAT YOU WILL DOFleet Management & Vehicle Administration * Support all fleet management activities for company and pool vehicles such as coordinating vehicle bookings, maintenance scheduling, inspections, vehicle readiness, accident reporting etc. * Administer new company car and pool car orders and maintain and update vehicle leasing records and fleet databases including company car insurance processes and serve as liaison with insurance providers * Prepare quarterly CO2 reporting for company and rental vehicles and conduct audits of out-of-policy rental car bookings across EMEA * Act as primary contact for fleet-related suppliers and service providers, including leasing companies, rental car providers, fuel card providers, and banking partners * Coordinate with the Accounting team all topics regarding invoice reconciliation, monthly reports, and financial administrationEvent Management & Employee Services * Support the planning, coordination, and execution of internal and global company events at Lam Villach * Serve as the primary contact for event suppliers and vendors * Coordinate event-related contracts and legal approval workflows * Manage company giveaway inventory, ordering, and stock levels for employee, customer, and corporate events * Support project management activities related to employee services and event initiativesWHO WE RE LOKKING FORMinimum qualifications * Minimum High school diploma (BHS) or Bachelor's degree in Economics, Eventmanagement, Logistic Management or similar * Experience in administration, office management, fleet management, employee services, event coordination, procurement, or a related field * Strong organizational and multitasking skills with excellent attention to detail * Experience working with vendors, external service providers, and internal stakeholders * Proficiency with Microsoft Office applications, particularly Excel, Outlook, and SharePoint * Ability to manage confidential information and contractual documentation * Strong communication skills both in English and German A valid work permit for Austria is required for this position. Preferred qualifications * Previous experience managing company vehicle fleets or mobility programs * Experience with invoice verification, purchase requisitions, or procurement processes * Knowledge of contract administration and compliance workflows * Experience coordinating corporate events and supplier relationships * Familiarity with asset management and inventory tracking * Experience supporting regional or international stakeholders within an EMEA environment * Project coordination or project management experienceWHAT WE ARE OFFERINGThis position is subject to the https://nam02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.metalltechnischeindustrie.at%2Ffileadmin%2Fcontent%2FDokumente%2FKollektivvertrag%2FKV-2025_2026%2FFMTI_Mindesgehaltstabelle_2025.pdf&data=05%7C02%7Cmagdalena.jerabek%40lamresearch.com%7C70a58d04ecde4d4473a008df29cd245d%7C918079dbc9024e29b22c9764410d0375%7C0%7C0%7C639275633207992000%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=rV11f0794D%2B9r4OgR1Dje%2FltrEaSy9rtb4NEqn1OaQI%3D&reserved=0 in occupation group E-F. The monthly salary is paid 14 times per year. Please follow the link below in the "Employment in Austria" section for further information.The position is hired through a third party agency.WORKING HOURS * Flexitime model 38,5 hours/week, Core hours (Mo-Th 9-15, Fr 9-11:30)APPLICATION:If you are interested in this position, please apply ONLINE under: https://careers.lamresearch.com/OUR COMMITMENTWe believe it is important for every person to feel valued, included, and empowered to achieve their full potential. By bringing unique individuals and viewpoints ...