Aircraft Sales Contract Administrator Customer Support / Sales & Marketing
Pilatus Aircraft · Not specified
Internship · Posted on 9 November 2026
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Aircraft Sales Contract Administrator
Customer Support / Sales & Marketing
Sales
Full-time
USA
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Take-off with Pilatus! We are seeking an Aircraft Sales Contract Administrator to support aircraft sales operations in Sarasota, FL. Responsibility for coordinating contractual, financial, and operational activities associated with complex aircraft transactions while supporting customer engagement, sales operations, and delivery coordination throughout the sales process. This position supports the southeast aircraft sales team and provides exposure to customer engagement, aircraft demonstrations, transaction coordination, and aircraft delivery activities within the business aviation industry.
What you do
Preparation and management of aircraft sales contracts, transaction documentation, purchase agreements, bills of sale, and registration records
Coordination of aircraft transaction funding activities, escrow documentation, customer invoices, deposit requests, and payment processing with internal and external stakeholders
Tracking of aircraft sales milestones including aircraft specifications, documentation deadlines, delivery coordination, and post-delivery activities
Direct interaction with customers, OEM representatives, escrow companies, and internal departments throughout aircraft transaction and delivery activities
Support of customer visits, aircraft demonstrations, specification sessions, factory tours, airshows, and other customer-facing sales events
Preparation of proposals, pricing summaries, sales presentations, and supporting documentation for aircraft sales representatives
Management of confidential customer, financial, and contractual information with a high degree of accuracy and professionalism
Support of additional sales operations and administrative activities as assigned
What you bring
Bachelor degree in Business, Aviation Management, or related field preferred; pilot experience or aviation certifications considered a plus
Minimum 3-5 years of experience supporting complex transactions, contract administration, aviation sales operations, corporate aviation, or other high-value customer environments preferred
Experience supporting aircraft owners, operators, corporate flight departments, senior executives, or external business partners preferred
Proficiency with Microsoft Office applications, CRM systems, financial documentation, and transaction tracking processes
Strong organizational, communication, and multitasking skills with the ability to manage multiple priorities and deadlines in a fast-paced environment
High attention to detail, professionalism, discretion with confidential information, customer service mindset, and flexibility for occasional travel, evening, or weekend support activities
Willingness to travel for training activities, including extended training periods at company locations in Westminster, MD, Rock Hill, SC and Chamblee, GA
What we offer
11 paid holidays a year, plus 15 days of paid vacation time, and 6 days of paid sick/personal time to start with an increase to 20 days of paid vacation time after 5 years with Pilatus
90% of medical, dental, and vision premiums paid for single coverage and 80% for family coverage, averaging $9, 600 annually
Monthly health savings account (HSA) contributions totaling $2, 250 for single coverage and $3, 000 for family coverage annually
401(k) retirement plan matching up to 6%
Life and long-term disability insurance premiums paid in full
Tuition assistance available annually after the first year
The salary range is $65, 000 - $78, 000 per year depending on experience. Pay rate to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data
Become part of the Pilatus family
We want to address everyone with our job ad's and are committed to diversity in our company – we are looking forward to receiving your online application
For impressions: Check Instagram «pilatusaircraft»
We are looking forward to your online application
Apply online
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Vineeta Samuel
Human Resources Administrator
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