SR.MANAGER, TENDER

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SR.MANAGER, TENDER

Description:

Job Profile

Purpose

Responsible for all bidding activities preferably experienced in bidding by EPC tenders.

Key Accountability

Key Accountability Areas

Key Activities

Tender Management & Coordination

Lead the end-to-end preparation, coordination, and submission of complex civil tenders.

Ensure full compliance with client requirements, tender specifications, and company procedures.

Technical & Commercial Proposal Development

Review tender documents, analyze BOQs, and formulate pricing strategies.

Prepare and finalize both technical and commercial proposals in coordination with relevant departments.

Supplier & Subcontractor Engagement

Identify, evaluate, and coordinate with qualified suppliers and subcontractors.

Obtain competitive quotations and ensure technical and commercial alignment.

Client & Stakeholder Liaison

Maintain proactive communication with clients, consultants, and authorities throughout the tendering process.

Represent the company during pre-bid meetings, clarifications, and negotiations.

Consortium / JV Coordination

Manage communication and alignment with consortium or JV partners on scope, deliverables, and responsibilities.

Ensure smooth collaboration and consistency in proposal submissions.

Cost Control & Risk Assessment

Conduct thorough cost analysis and risk evaluation for each tender.

Recommend mitigation measures and support management in bid/no-bid decisions.

Claims & Contract Negotiation

Review and support preparation of claims, change orders, and contractual clarifications.

Participate in contract negotiations to secure favorable terms for the company.

Market Intelligence & Business Development Support

Monitor market trends, competitors, and client requirements in the civil construction sector.

Provide strategic input to improve bid competitiveness and win rates.

Leadership & Team Development

Lead and mentor the civil tendering team to ensure high-quality and timely submissions.

Foster a culture of collaboration, accountability, and continuous improvement.

Reporting & Documentation

Maintain accurate tender records, reports, and post-bid analysis.

Ensure knowledge sharing and documentation of lessons learned for future tenders.

Leadership Management

Lead and oversee the civil tendering team, ensuring efficient coordination, quality submissions, and adherence to deadlines.

Provide strategic direction in planning, resource allocation, and tender prioritization to align with company objectives.

Mentor and develop team members by guiding them through tendering best practices, pricing methodologies, and client engagement techniques.

Foster collaboration across cross-functional teams, including engineering, procurement, finance, and legal, to ensure cohesive and compliant bid submissions.

Promote a culture of accountability, continuous improvement, and performance excellence within the tendering function.

Representing the department in management meetings, providing updates on tender status, key challenges, and strategic opportunities.

Ensure compliance with company policies, ethical standards, and professional integrity in all tendering activities.

After award Tender support to supply chain department & Execution department.

Provide comprehensive handover of all tender documents, cost breakdowns, and technical clarifications to the Supply Chain and Execution departments after contract award.

Assist Supply Chain in validating supplier and subcontractor quotations, scope alignment, and procurement schedules to ensure consistency with tender assumptions.

Support Execution Teams by clarifying tender intent, technical specifications, and contractual conditions during project mobilization and kickoff.

Participate in post-award meetings to ensure seamless transition from tendering to execution and to address any scope, cost, or schedule discrepancies.

Collaborate on value engineering and change management, ensuring that cost-saving opportunities and client variations are managed in line with tender commitments.

Maintain coordination with project controls, contracts, and planning teams to ensure tender data is accurately reflected in execution budgets and forecasts.

Risk Management

Identify and evaluate risks associated with each tender, including technical, commercial, contractual, and schedule-related risks.

Conduct risk assessments and prepare mitigation strategies in coordination with engineering, finance, and legal departments before bid submission.

Highlight critical risk factors (e.g., liquidated damages, payment terms, scope ambiguities, site constraints) to senior management for informed bid/no-bid decisions.

Develop and maintain a risk register for major tenders, tracking all identified risks and their mitigation actions.

Review contractual terms and conditions to identify unfavorable clauses and recommend acceptable deviations or qualifications.

Ensure risk transparency across all stakeholders by clearly documenting and communicating assumptions, exclusions, and potential exposures.

Support post-award teams in monitoring and managing risks during project execution to avoid cost overruns or disputes.

Quality Management

Ensure the quality and accuracy of all tender submissions, including technical documents, pricing sheets, and commercial offers.

Implement standardized tendering procedures and checklists to maintain consistency, compliance, and traceability across all bids.

Conduct internal reviews and approvals at each stage of the tendering process to verify completeness and adherence to client and company standards.

Promote continuous improvement by documenting lessons learned from previous tenders and integrating feedback into future submissions.

Collaborate with QA/QC and document control teams to ensure alignment with corporate quality management systems (QMS) and ISO standards.

Monitor and audit tender documentation for compliance with internal policies, legal requirements, and client specifications.

Champion excellence and precision in proposal writing, cost estimation, and presentation quality to enhance the company’s professional image.

Management Accountability

Key Management Accountability

Key Activities

HR Proficiency

Ability to recruit, recognize and cultivate high performers and expose them in order to create a robust second line of management.

Ability to recognize low performance and help or release them.

Ability to treat people equally without any discrimination.

The manager’s only assessment criteria being performance leading to delivery of required results.

Ensure availability of delegation of authorities’ matrix to order to have sufficient delegations as per company policy.

Responsibility

Must take full responsibility for his operation as per the job description and the required deliverables from this position, taking into consideration the general company guidelines.

Able to anticipate problems and make the necessary proactive steps to prevent them.

Ability to take necessary and proper timely decisions.

Delivery

Deliver the required results in timely manner with required quality and cost.

Making a Tangible Difference

Must make a tangible difference to his area of operation. and exceed business expectations.

Able to transform the corporate goals into business plans.

Able to Plan, follow-up and execute those plans, whether they are annual or development plans.

Monitor the plan performance and initiate action to strengthen results and take the corrective action accordingly.

Provide periodic work progress reports.

Responsible for monitoring and control budgets and expenses to achieve the optimum cost efficiency.

Develop the organizational structure according to the current requirements taking into consideration future and development plans.

Ensure availability of job descriptions for all job roles and deploy them.

Develop, coordinate well-defined written systems, policies, procedures, and seeking automations opportunities as much as possible.

should be conversant and able to navigate through IT solutions, especially those relevant to his job and business.

Promote the automated systems and using them fully, to spread its culture.

Quality

Quality is considered as alfanar’s prime competitive advantage as such, managers are expected to act accordingly.

Main Contacts

Internal

External

Supply Chain

Client

Execution department

Vendors

Any Other Concerned Department

Sub-contractors

Qualifications/Requirements

Knowledge and Experience

Extensive Experience: Minimum of 18 years in civil tendering, including at least 15 years within the Saudi Arabian market in managing tenders with reputable client.

Industry Expertise: Proven track record with major construction companies in KSA, handling large-scale and technically complex infrastructure projects.

Sector Exposure: Strong background in, infrastructure, building, defense, power generation, water, and oil & gas civil works, with deep understanding of related standards and methodologies.

Client Familiarity: In-depth knowledge of, Saudi Aramco, PIF (Diriyah, Qiddiya and others), CEER, Royal commission, Ministry of sports, ministry of finance. MOI, SEC substation projects, client expectations, tender procedures, and approval workflows.

Tendering Proficiency:

BOQ analysis and cost estimation.

Consortium/JV coordination and partnership management.

Demonstrated expertise in comprehensively reviewing, evaluating, and qualifying contractual terms and conditions throughout the tendering process.

Technical and commercial proposal preparation.

Claims, change orders, and contract negotiation.

Market Knowledge: Established network with suppliers, subcontractors, and governmental/authority clients across KSA.

Regulatory & Contractual Awareness: Strong understanding of Saudi construction regulations, tender laws, and contractual frameworks.

System & Tools Proficiency: Familiar with tendering and estimation software, document control systems, and ERP platforms (e.g., SAP or equivalent).

Education and Certifications

Bachelor of engineering degree in related field such as Civil Engineering

Job Purpose

Responsible for leading and managing all bidding and tendering activities for EPC and civil construction projects, ensuring the preparation of competitive, compliant, and high-quality technical and commercial proposals that support the company’s business objectives,

In short Responsible for all bidding activities preferably experienced in bidding by EPC tenders.

Key Accountability Areas

Key Responsibilities

Tender Management & Coordination

Lead end-to-end civil tender preparation, coordination, submission, and compliance with client requirements, specifications, and company procedures.

Technical & Commercial Proposal Development

Review tender documents and BOQs, develop pricing strategies, and prepare technical and commercial proposals with relevant stakeholders.

Supplier, Subcontractor & Client Management

Source, evaluate, and coordinate with suppliers/subcontractors to secure competitive and compliant quotations.

Liaise with clients, consultants, authorities, and represent the company during pre-bid meetings, clarifications, and negotiations.

Consortium/JV Coordination

Manage communication, scope alignment, responsibilities, and submission consistency with consortium or JV partners.

Cost, Risk & Contract Management

Perform cost analysis, risk assessments, and recommend mitigation measures to support bid/no-bid decisions.

Review contractual terms, support claims/change orders, and participate in contract negotiations.

Maintain tender risk registers and communicate key assumptions, exclusions, and exposures.

Leadership & Team Management

Lead, mentor, and develop the tendering team, ensuring quality, accountability, collaboration, and timely submissions.

Role Accountability

Allocate resources, prioritize tenders, and represent the department in management meetings.

Ensure compliance with company policies, ethics, and professional standards

Quality Management

Ensure accuracy, completeness, and compliance of all tender submissions.

Implement standardized procedures, reviews, lessons learned, and alignment with QMS/ISO requirements.

Drive continuous improvement in proposal quality, estimation, and presentation standards.

Post-Award Support

Handover tender information to Supply Chain and Execution teams.

Support procurement validation, project mobilization, value engineering, change management, and post-award coordination.

Ensure tender assumptions are reflected in project budgets, forecasts, and execution plans.

Business Development & Market Intelligence

Monitor market trends, competitors, clients, and opportunities to enhance bid competitiveness and win rates.

Reporting & Documentation

Maintain tender records, reports, post-bid analyses, and knowledge-sharing documentation.

Academic Qualification

Bachelor Degree in Civil Engineering

Work Experience

15+ years

Technical / Functional Competencies

Work under pressur

Risk Assessment

MS Office

Time Management

Troubleshooting

Well Organized

Communication

Teamwork

Initiative

Creativity

Analytical thinking

Details Oriented

Report writing

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