Executive Assistant and Billing Clerk (M/F)

Join a caring and dynamic firm specializing in labor law with 25 employees. You will work in collaboration with 2 senior assistants to support all lawyers and your mission will be:Executive Assistance:

Global administrative management: processing mail (physical and electronic) and welcoming clients by phone/in person,

Typing, formatting, and proofreading of deeds, consultations, conclusions, letters, and training materials,

Preparation and compilation of pleading files and offprints,

Rigorous monitoring of procedural calendars and agenda management,

Filing, scanning, and structured archiving of physical and digital files,

Entry and tracking of time spent by contributors,

Logistical organization of travel and appointment scheduling,

Regular monitoring and updating of Quality indicators (Quality Management System),

Performance of all ancillary tasks necessary for the smooth running of the Firm, in accordance with internal procedures.

Billing:

Editing and verification of pre-billing sheets after time entry,

Preparation of fee notes after validation by the referring partner,

Transmission of invoices to partners for control, validation, and signature,

Multi-channel sending of fee notes (mail, email, dematerialization on client platforms) and self-checking of issuances,

Scanning and filing of signed notes in the billing software,

Updating of progress statuses ("final invoice sent") in the management tool,

Transmission of documents to the accounting/billing department for archiving,

Follow-up and reminders for proformas, purchase orders (PO), and disbursements to be billed,

Continuous updating of client files and folders in compliance with established processes,

Participation in the updating and optimization of specific billing procedures per client,

Education: Holder of a Bac+2 to Bac+4 level diploma (e.g., BTS Assistant de Manager, DUT Carrières Juridiques, Law degree, or equivalent). Experience: Successful experience of at least 3 to 5 years as a legal assistant in a business law firm. You have solid knowledge of litigation procedures. Advanced mastery of office tools (Office Pack: Word, Excel, PowerPoint, Outlook). Rigorous and methodical, you demonstrate excellent organization and know how to manage your priorities on a daily basis. Autonomous, reactive, and proactive, you like to take initiatives. Involved and endowed with a great team spirit, you are recognized for your interpersonal skills.