Operational Assistant (M/F/X)

Manpower is recruiting on behalf of a prestigious international institution based in Luxembourg for an Operational Assistant to join its General Secretariat team.

Your missions:

As part of a team of assistants, you will support the planning, coordination and delivery of high-level meetings and events involving both internal and external stakeholders.

Key duties include:

Coordinating meetings in physical, hybrid and virtual formats (Teams, Webex)

Managing room bookings, catering arrangements and virtual meeting setups

Organising attendance lists, invitations and participant communications

Preparing meeting rooms, badges, seating arrangements and logistical material

Welcoming participants and providing on-site support during meetings and events

Acting as a key contact person for logistical and administrative matters

Managing documentation, archiving and reporting activities

Providing administrative backup to colleagues to ensure business continuity

Your profile:

Secondary education completed, complemented by a 2-year certification in Secretarial Studies, Business Administration or a related field

Minimum 5 years of experience in meeting coordination, executive support or a similar administrative role

Strong customer-service orientation and attention to detail

Excellent knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint)

Experience working with Microsoft Teams and Webex

Excellent written and verbal communication skills in English

Knowledge of another EU language would be considered an advantage

Strong organisational and multitasking abilities

Ability to prioritise effectively and manage multiple deadlines

Ability to work independently and collaboratively within a team

Professional approach when interacting with senior stakeholders

Ability to handle confidential information with discretion

Flexibility to occasionally support early morning or evening meetings

Please note that this assignment may be extended, in accordance with Luxembourg legislation, up to a maximum total duration of one year.

Interested? Apply now!